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Missouri Licensing Resource Binder
SITE LICENSING BINDER (For Each Site, Made for MO Licensing Reps during initial inspections)
Cover of Binder: School Name, Address, and Phone Number
Section 1. Floor Plans
-Floor Plans of Indoor Space
-Floor Plans of Outdoor Space
Section 2. Legal Docs
-Levels of Authority Doc
-Registration of Fictitious Name if Needed
-Articles of Organization
-RAS Operating Agreement
Section 3. Director File
-Site Directors Director Certification
-Site Directors Director Approval Request Form
-Any needed Director Training
Section 4. Operational Docs
-Facility Information Form (Facility Address and Phone, Company Address and Phone, and Board Pres or Designee address and phone )
-Emergency Phone Numbers (911, Local Police, Local Fire Dept, Local Poison Control, Local Hospital, Local Public Radio, Office of Childhood, Area Manager, Site location and number, Principal/Building Number)
-Fire and Tornado Evacuation Routes
-Program Manager/Site Director Job Responsibilities
-Educator Job Responsibilities
-LineLeader Document for Parents
4A:HIGHLIGHTED TAB: -Emergency Plan Handbook
Section 5. Program Docs
-Morning Schedule
-Afternoon Schedule
-Break/Camp Schedule
-Weekly Menu Example
-Weekly Inspection Docs
-Accident and Injury Form Template
-Name to Face Template
Section 6. Enrollment Forms
-MO Childcare Enrollment Form
-MO Childcare Medical form for Preschool
-MO Childcare Form for School Age
-Immunization Form Example
-Plan Of Care if applicable
-FARE Allergy form if applicable
HIGHLIGHTED TAB: Parent Handbook
-Staff Medical Form
-Staff TB Risk Assessment Form
-List of Onboarding Trainings
-Welcome Sheet for Employees
Site Equipment List
-Tab for Childcare Licensing
Binder Ending Cover: Additional Copy of Emergency Numbers
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-Staff Handbook
-Parent Handbook
-MO Childcare Licensing Handbook : additional copy is on parent board along with issued license for parents to view and access (this is a licensing rule)
Staff File Binder: (for licensing visits)
1. Updated Staff Site Sheet
2.Site Director File
Employee Name and "Onboarding Sheet" (Includes Employee name, DOB, MOPDID, Date of Hire, CPR Expiration, Eligibility Letter Expiration, Training Expirations, and Doc Checklist for easy viewing)
-Director Cert
-Director Approval Cert
-Medical Form
-TB Assessment
-Yearly FCSR form
-Eligibility letter
-CPR certification
-Yearly Training Certs
3. Each Employee has a Licensing File
-Employee Name and "Onboarding Sheet" (Includes Employee name, DOB, MOPDID, Date of Hire, CPR Expiration, Eligibility Expirations, Training Expirations, and checklist of items for easy viewing)
-Medical Form
-TB Assessment
-Yearly FCSR form
-Eligibility letter
-CPR certification
-Yearly Training Certs
Each Child has their own File in a filing box
One File Per Child with 3 colored files inside (TAN, PURPLE, RED)
TAN: (RAS docs)
Childs RAS waivers, docs, etc
PURPLE: Licensing Docs
-Child's MO Enrollment Form
-Child's Medical Exam
-Child's Vax Record
-Plan of Care or Allergy Plan if needed
RED:
-Childs Accident/Injury Forms
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-Each Emergency Back Pack and Staff Clipboard has the school emergency plan and evacuation plans